Planned Maintenance and Reserve Fund Consultancy

Alliance Resolve Ltd provides planned maintenance and reserve fund consultancy for residential blocks, converted buildings, landlord portfolios and managed property.

A well-prepared maintenance plan allows owners, freeholders, leaseholders and managing agents to understand what repairs are likely to be required, when they should be considered, and what budget allowance may be appropriate. 

This helps avoid crisis-led maintenance, repeated temporary repairs and unexpected service charge demands.

Our approach combines traditional building inspection, practical defect diagnosis and forward-looking maintenance planning.

Buildings rarely fail without warning. Gutters corrode, roofs age, pointing opens, render cracks, sealants fail, ventilation becomes obstructed, drainage systems deteriorate and timber elements decay where moisture is allowed to persist.

When these issues are not planned for, the result is often:

• emergency expenditure; 
• leaseholder dissatisfaction; 
• disputed service charge demands; 
• repeated short-term repairs; 
• water ingress; 
• internal damage; 
• insurer challenge; 
• avoidable escalation of costs. 

A planned maintenance report provides a structured basis for repair programming and reserve fund forecasting.

We prepare building surveying reports to assist with:

• 5-year and 10-year maintenance planning; 
• reserve fund forecasting; 
• external fabric condition reviews; 
• roof and rainwater goods condition assessments; 
• common parts repair planning; 
• service charge budget support; 
• major works planning; 
• Section 20 technical support; 
• contractor tender scope preparation; 
• prioritisation of urgent, short-term and long-term works; 
• photographic schedules of defects; 
• lifecycle commentary for key building elements. 

The aim is to give clients a clear, practical and defensible maintenance strategy.

Where requested, we can provide budget guidance for maintenance planning purposes. Budget advice may be informed by professional judgement, published construction cost information, contractor evidence, local market conditions and the apparent scope of repair.

Budget figures are intended for planning and reserve fund purposes only. They are not a substitute for competitive tendering, formal quantity surveying cost planning or a fixed contractor quotation.

Where a more developed cost plan is required, we can prepare a more detailed schedule of works for pricing by contractors or quantity surveying review.

 Clear communication is essential where maintenance costs are to be recovered through a service charge. 

A properly structured technical report can help explain:

• why works are necessary; 
• whether defects are active or developing; 
• what may happen if works are deferred; 
• whether a temporary repair is appropriate; 
• whether full renewal is justified; 
• which works should be treated as urgent; 
• which works can be phased. 

This can assist freeholders, managing agents and resident management companies in managing expectations and reducing disputes.